Sarasota County Schools
North Port City Hall Chambers
4970 City Hall Blvd.
6:30 P. M.
Call To Order (Chair - 6:30 p.m.)
Flag Salute (Brian Love & North Port High Color Guard)
Special Presentations/Moments of Pride
1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDEDescriptionRecognition of School Crossing Guards - City of North Port
Ellery Girard
Recognition of ESE Week - October 1-5, 2007
Mike McHugh
Proclamation - National School Lunch Week - Oct. 14-18
Beverly Girard
Proclamation - Hispanic Heritage Month
September 15 to October 15, 2007 - Board Chair
Recommendation
N/A
Superintendent's Report
2. SUPERINTENDENT'S REPORTDescriptionN/A
Recommendation
N/A
Minutes:Information is being received out of the Special Session regarding budget cuts this year. House and Senate have both released some of their proposed bills. Good news for the state is there seems to be a growing commitment to use the $150M of MAP money to help offset some of the state budget cuts. (Not in law yet).
Superintendent thanked the staff and principals for helping the district last year live within our means and even save money. Better prepared this year as a school district to handle some of the state budget cuts.
Supreme Court listened to the appeal by the Florida School Board Association and the Florida League of Municipalities and basically excluded from the ruling those people that would have been part of the old Sarasota County case. The ruling the district spoke about some time ago, called into question the continuing ability of School Boards to issue COPS, has been clarified by the Supreme Court and specifically the Court invalidated the financing proposal that Escambia County had done, which was significantly different than the COPS way of doing things and struck from its opinion reference to COPS and reference to the School Board of the Sarasota County case, from 1990, that permitted School Boards to do COPS. No reference to the COPS way of funding any longer, so those are no longer called into question by that opinion. Certificates of Participation (COPS) is a way that our School Board and many School Boards fund capital improvement projects through tax revenues, but are done every year, so there is no pledge of future tax revenues. It is not additional revenues; it is all out of the 2 mill money that is collected.
The Superintendent in visiting the schools stated there seems to be a great deal of enthusiasm regarding the ActivBoards.
Superintendent went to a Superintendent's meeting out of town and the buzz word in all of the instructional conversations: collaborative planning time; student engagement and literacy and data coaches.
Superintendent gave the Board a draft Charter School Commission Report.
Charter Update Enrollment Count Adjustment - Lori White
Hearing of Citizens
3. HEARING OF CITIZENSDescription
N/A
Recommendation
N/A
Minutes: Alissa Perry - ESE Bus Ride
Sgt. Ricky Beasley - Sheriff's Office SRO Program
Approval of Corrections to Consent Agenda
4. APPROVAL OF CORRECTIONS TO CONSENT AGENDADescription
N/A
Recommendation
That the Board approves the corrections to the Consent Agenda.
Minutes: Delete Item #31-Approval/Denial of the Charter School Application for the Sarasota Preparatory and Fitness Academy
Motions: That the Board approves the corrections to the Consent Agenda. - PASS Vote Results Motion: Kathy Kleinlein Second: Carol Todd Kathy Kleinlein - Aye Frank Kovach - Aye Carol Todd - Aye Caroline Zucker - Aye
Approval of Consent Agenda
5. APPROVAL OF CONSENT AGENDADescriptionN/A
Recommendation
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.
Motions: That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty. - PASS Vote Results Motion: Caroline Zucker Second: Kathy Kleinlein Kathy Kleinlein - Aye Frank Kovach - Aye Carol Todd - Aye Caroline Zucker - Aye
Consent Agenda
APPROVAL OF MINUTES6. APPROVAL OF MINUTESDescription
N/A
RecommendationThat the September 11, 2007, (Monthly Work Session), September 18, 2007, (NeXt Generation Workshop), and the September 18, 2007, (Regular Board Meeting) minutes be approved.
APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORTDescription
N/A
Recommendation
That the Instructional/Classified Personnel Report be approved.
Attachment: October 2, 2007 Regular Boa.pdf
Attachment: October 2, 2007 Addendum 1.pdf
RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLSDescriptionReassignment of students to schools within the county have been approved by the administration or recommended by the Student Reassignment Appeal Board, in accordance with policies of the School Board. They are presented for formal ratification.
Recommendation
That the reassignment of students to schools be ratified as presented.
GENERAL ITEMS9. CERTIFICATION OF EDUCATIONAL FACILITIES INVENTORYDescription
Chapter 1013, F.S., requires each School Board to certify that its educational facilities data within the Florida Inventory of School Houses is current and accurate. The district's data has been updated by the Plan Room within Construction Services to reflect all changes made since the 2006-07 school year.
Recommendation
That the School Board of Sarasota County certify that the district's educational facilities data is current and accurate.
AGREEMENTS/CONTRACTS10. APPROVAL OF AGREEMENT FOR SERVICES BY INDEPENDENT CONTRACTOR BOYS AND GIRLS CLUB OF SARASOTA FOR THE 21ST CENTURY COMMUNITY LEARNING CENTER PROGRAM IN SOUTH COUNTYDescription
This agreement details the relationship and responsibilities shared by SBSC and the Boys and Girls Club to provide enrichment, tutorial, and extra-curricular activities as outlined in the 21st CCLC grant.
Recommendation
That SBSC approve the agreement with Boys and Girls Club for 21st CCLC, 2007-2008, as presented.
Attachment: B&G South MOA 07-08 approved.pdf11. APPROVAL OF AGREEMENT FOR SERVICES BY INDEPENDENT CONTRACTOR RILEY CHASE APARTMENTS, IN NORTH PORT, FOR THE 21ST CENTURY COMMUNITY LEARNING CENTER PROGRAM IN SOUTH COUNTYDescriptionThis agreement details the relationship and responsibilities shared by SBSC and Riley Chase apartments to provide enrichment, tutorial, and extra-curricular activities as outlined in the 21st CCLC grant.
Recommendation
That SBSC approve the agreement with Riley Chase apartments for 21st CCLC 07-08, as presented.
Attachment: Riley Chase MOA final 07-08.pdf12. APPROVAL OF AGREEMENT FOR SERVICES BY INDEPENDENT CONTRACTOR BOYS AND GIRLS CLUB OF SARASOTA FOR THE 21ST CENTURY COMMUNITY LEARNING CENTERS IN NORTH COUNTYDescription
This agreement details the relationship and responsibilities shared by SBSC and the Community Based Organization (CBO), Boys and Girls Club of Sarasota to be responsible for full implementation of the 21st Century Community Learning Center program in North county; Service to be provided at 6 school-based sites, CBO and FBO sites, to include tutoring, mentoring, and enhancement activities as detailed in the Grant, as well as family literacy component.
Recommendation
That the SBSC approve the agreement with Boys and Girls Club of Sarasota county to be responsible for implementing 21st CCLC program in North County- 2007-2008.
Attachment: B&G North MOA 07-08 approved.pdf
GRANTS13. APPROVAL OF THE RAIN BARRELS TO EARTHBOXES GRANT APPLICATION TO SWFWMD SPLASH MINIGRANT FOR BAY HAVEN SCHOOLDescription
COMPETITIVE: Grant funds in the amount of $4,998.00, will be used for a hands-on, school-wide, year long project during weekly science lab classes.
Recommendation
That the School Board of Sarasota County approve the Rain Barrels to Earthboxes grant application.
Attachment: SWFWMD GAF 10-2-07.pdf14. APPROVAL OF THE TITLE II ENHANCING EDUCATION THROUGH TECHNOLOGY GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION FOR SHARED PROFESSIONAL SERVICESDescription
ENTITLEMENT: Grant funds in the amount of $45,787.12, will support ActivBoard integration training for teachers.
Recommendation
That the School Board of Sarasota County approve the Title II: Enhancing Education Through Technology grant application.
Attachment: EETT 2007 GAF 10-2-07.pdf15. APPROVAL OF THE COLLABORATIVE LEARNING IN THE DIGITAL ENVIRONMENT GRANT APPLICATION TO THE MACARTHUR FOUNDATION FOR PHOENIX ACADEMYDescription
COMPETITIVE: Grants funds in amount of $100,000.00, will equip Phoenix students with a personal learning device such as a PDA or iPhone.
Recommendation
That the School Board of Sarasota County approve the Collaborative Learning in the Digital Environment grant application.
Attachment: Collab Learning GAF 10-2-07.pdf16. APPROVAL OF THE PROVIDING FOR THE NEEDS OF A CULTURALLY DIVERSE STUDENT TO DOLLAR GENERAL CORPORATION FOR BROOKSIDE MIDDLE SCHOOLDescription
COMPETITIVE: Grant funds in the amount of $3,000.00, will improve reading skills for at-risk students.
RecommendationThat the School Board of Sarasota County approve the Providing for the Needs of a Culturally Diverse Student grant application.
Attachment: Dollar General GAF 10-2-07.pdf
FIELD TRIPS17. APPROVAL OF THE VENICE HIGH SCHOOL BAND FIELD TRIP TO WASHINGTON, D.C./WILLIAMSBURG, VIRGINIA, ON APRIL 30, 2008 THROUGH MAY 4, 2008DescriptionStudents will be participating in a music performance assessment.
Recommendation
That the Venice High School Band field trip to Washington, D.C./Williamsburg, Virginia, on April 30, 2008 through May 4, 2008, be approved.18. APPROVAL OF THE SARASOTA HIGH SCHOOL PERFORMING ARTS FIELD TRIP TO NEW YORK CITY, NEW YORK, ON FEBRUARY 15, 2008 THROUGH FEBRUARY 19, 2008DescriptionStudents of the performing arts will be given the opportunity to visit the center of the performing arts industry in New York City. They will participate in instructional classes taught by professionals performing in New York City. They will also have the opportunity to attend Broadway musicals, hear jazz bands, and tour some of the New York's famous houses.
Recommendation
That the Sarasota High School performing arts field trip to New York City, New York, on February 15, 2008 through February 19, 2008, be approved.
EXPULSIONS19. EXPULSION CASE NO. 07-278DescriptionThe student listed in Expulsion Case No. 07-278, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement. On February 12, 2007, the student listed in Expulsion Case No. 07-278, violated School Board Policy 532(1)(e), Battery on School Board Employee. It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 1, 2008.
Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Case No. 07-278, to expel the student reference therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2007-2008 academic year until June 1, 2008.
Attachment: EXPULSION CASE NO. 07-278.pdf (Confidential Item)
MATERIALS MANAGEMENT20. APPROVAL TO PURCHASE TECHNOLOGY EQUIPMENTDescriptionThe Technology and Information Services Department and the Shared Professional Services Department request permission to purchase additional ActivBoard equipment from Logical Choice Technologies, Inc. The equipment will be used for new schools, media centers, and conference rooms, as well as peripheral equipment (ActivVotes) for existing schools. The equipment is contained on the District's 'Audio Visual and Video Equipment' bid. The funds for these purchases are contained in the capital budgets allocated to schools, Technology and Information Services, and Shared Professional Services.
Recommendation
That the purchase of technology equipment from Logical Choice Technologies, Inc., in an amount not to exceed $1,000,000.00, be approved.
Attachment: Purchase Technology Equipme.pdf
CONSTRUCTION21. APPROVAL OF NON-EXCLUSIVE UTILITY EASEMENT AT MIDDLE SCHOOL "EE" BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND FLORIDA POWER & LIGHT COMPANYDescription
This easement will assign an easement for the construction, operation and maintenance of underground electric utility facilities (including wires, cables, conduits, and appurtenant equipment) to be installed from time to time; with the right to reconstruct, improve, add to, enlarge, change the voltage, as well as the size of and remove such facilities or any of them within an easement ten (10) feet in width. This easement has been approved by the School Board attorney.
Recommendation
That the Non-Exclusive Utility Easement at Middle School "EE" between the School Board of Sarasota County, Florida, and Florida Power and Light Company, be approved as presented.
Attachment: BAIenc10-2-07MS-EE-FPLeasmnt.pdf22. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE BOOKER HIGH SCHOOL - CERAMICS CLASSROOMS & PORTABLES PROJECTDescription
The architect has prepared the Certificate of Substantial Completion and the final punch list. The project is substantially complete in accordance with the contract documents. A copy of the final punch list is available for review at the Construction Services Department.
Recommendation
That the work performed by Jon F. Swift, Inc. for the Booker High School - Ceramics Classrooms & Portables project be accepted as substantially complete as of 8/10/2007.
Attachment: BAIenc10-2-07BHS-CeramicClsrm+PortSC.pdf23. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE BOOKER HIGH SCHOOL - CTE PROGRAM PROJECTDescription
The architect has prepared the Certificate of Substantial Completion and the final punch list. The project is substantially complete in accordance with the contract documents. A copy of the final punch list is available for review at the Construction Services Department.
Recommendation
That the work performed by Jon F. Swift, Inc. for the Booker High School - CTE Program project be accepted as substantially complete as of 8/10/2007.
Attachment: BAIenc10-2-07BHS-CTE-SC.pdf24. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE PINE VIEW SCHOOL - PORTABLE CLASSROOM PROJECT: PRE-CONSTRUCTION DESIGN SERVICESDescription
The architect has prepared the Certificate of Substantial Completion and the final punch list. The project is substantially complete in accordance with the contract documents. A copy of the final punch list is available for review at the Construction Services Department.
Recommendation
That the work performed by Willis A. Smith Construction, Inc. for the Pine View School - Portable Classroom Project: Pre-Construction Design Services be accepted as substantially complete as of 3/29/2007.
Attachment: BAIenc10-2-07PV-PortPreConstDesignSvcsSC.pdf25. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE OAK PARK SCHOOL - HVAC RENOVATION PROJECT / PHASE 8DescriptionThis is one (1) of thirteen (13) phases of the project to achieve completion. The engineer has prepared the Certificate of Substantial Completion and final punch list. This phase is only a portion of the contract and is substantially complete in accordance with the contract documents. A copy of the final punch list is available for review at the Construction Services Department.
Recommendation
That the work performed by Willis A. Smith Construction, Inc. for the Oak Park School - HVAC Renovation / Phase 8 project be accepted as substantially complete as of 8/8/2007.
Attachment: BAIenc10-2-07OakPkHVAC-Ph8SC.pdf26. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE SARASOTA HIGH SCHOOL - EAST GYMNASIUM (BUILDING #19) RENOVATION PROJECTDescription
The project manager has prepared the Certificate of Substantial Completion and the final punch list. The project is substantially complete in accordance with the contract documents. A copy of the final punch list is available for review at the Construction Services Department.
Recommendation
That the work performed by Willis A. Smith Construction, Inc. for the Sarasota High School - East Gymnasium (Building #19) Renovation project be accepted as substantially complete as of 8/13/2007.
Attachment: BAIenc10-2-07SHS-EastGymBldg19RenovSC.pdf27. APPROVAL OF NON-EXCLUSIVE UTILITY EASEMENT AT TATUM RIDGE ELEMENTARY SCHOOL - SOCCER COMPLEX BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND FLORIDA POWER & LIGHT COMPANYDescriptionThis easement will assign an easement for the construction, operation and maintenance of underground electric utility facilities (including wires, cables, conduits, and appurtenant equipment) to be installed from time to time; with the right to reconstruct, improve, add to, enlarge, change the voltage, as well as the size of and remove such facilities or any of them within an easement ten (10) feet in width. This easement has been approved by the School Board attorney.
Recommendation
That the Non-Exclusive Utility Easement at Tatum Ridge Elementary School - Soccer Complex, between the School Board of Sarasota County, Florida, and Florida Power & Light Company, be approved as presented.
Attachment: BAIenc10-2-07TatumRdgSoccerComplexFPLeasmnt.pdf28. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES CHANGE ORDER(S)Description
The Construction Services Change Order(s) are summarized on the enclosure for ease of review. These change order(s) collectively total an increase of $266,233.00 in contract amounts.
Recommendation
That the Construction Services Change Order(s) be approved and/or ratified as presented.
Attachment: BAIenc10-2-07CSD-CO.pdf
JOB DESCRIPTIONS29. APPROVAL OF A NEW JOB DESCRIPTION, ADMINISTRATIVE ASSISTANT III/BOOKKEEPER, FOR THE CONSTRUCTION SERVICES DEPARTMENTDescription
The new job description, Administrative Assistant III/Bookkeeper, for the Construction Services Department is being presented for School Board approval.
Recommendation
That the School Board of Sarasota County approve the new job description for Administrative Assistant III/Bookkeeper for the Construction Services Department.
Attachment: AdmAsstIIIBkkprCSD-FinalSL.pdf
New Business
30. APPROVAL/DENIAL OF THE CHARTER SCHOOL APPLICATION FOR IMAGINE CHARTER SCHOOL OF NORTH PORTDescription
Pursuant to 1002.33(6)(b) the School Board must, by majority, vote to approve or deny the application of a Charter School.
Recommendation
#30-That the Board approve/deny the Charter School Application for Imagine Charter School of North Port.
Attachment: Summary-Imagine final revie.pdf
Attachment: Imagine Charter School of N.pdf
Attachment: Copy of Sarasota FEFPsheet 8-13-07.pdf
Attachment: Imagine Application Transpo.pdf
Attachment: Board member revision North.pdf
Motions: #30-That the Board approve the Charter School Application for Imagine Charter School of North Port. - Vote Results Motion: Caroline Zucker Second:
Motion Minutes: The motion died for lack of a second.
Motions: #30-That the Board deny the Charter School Application for Imagine Charter School of North Port. - PASS Vote Results Motion: Carol Todd Second: Kathy Kleinlein Kathy Kleinlein - Aye Frank Kovach - Aye Carol Todd - Aye Caroline Zucker - Aye
31. APPROVAL/DENIAL OF THE CHARTER SCHOOL APPLICATION FOR THE SARASOTA PREPARATORY AND FITNESS ACADEMYDescription
Pursuant to 1002.33(6)(b) the School Board must, by majority, vote to approve or deny the application of a Charter School.
Recommendation
#31-That the Board approve/deny the Charter School Application for Sarasota Preparatory and Fitness Academy.
Attachment: Summary--SPFA, Final Review.pdf
Attachment: Sarasota Preparatory and Fi.pdf
Attachment: Description of Plan to Moni.pdf
Attachment: Mrs. Neal%27s Schedule for .pdf
Attachment: Schedule of typical student.pdf
Attachment: Copy of SPFA Budgets.pdf
Minutes: Item deleted under Approval of Corrections to the Consent Agenda.
32. APPROVAL OF SUPERINTENDENT'S RECOMMENDATION TO APPOINT MITSI CORCORAN AS CHIEF FINANCIAL OFFICERDescriptionThis recommendation culminates an exhaustive, nation-wide search for the Districts' Chief Financial Officer. This action recognizes that the Board supports a request to waive the job description requirement of a Master's Degree in light of the candidate being a Certified Public Accountant, which is the equivalent of a Master's Degree.
Recommendation#32-That the Board approves the Superintendent's recommendation to appoint Mitsi Corcoran as Chief Financial Officer effective October 22, 2007.
Motions: #32-That the Board approves the Superintendent's recommendation to appoint Mitsi Corcoran as Chief Financial Officer effective October 22, 2007. - PASS Vote Results Motion: Kathy Kleinlein Second: Frank Kovach Kathy Kleinlein - Aye Frank Kovach - Aye Carol Todd - Aye Caroline Zucker - Nay
Motion Minutes:Board Chair Frank Kovach passed the gavel to Vice Chair Kathy Kleinlein and the Chair seconded the motion.
The Superintendent respectively requested to withdraw his nomination for CFO and would come back to the Board with a different plan. Board member Carol Todd stated she did not agree with the Superintendent to withdraw the nomination. Concern is not with the person, but the process.
The Superintendent reinstated his recommendation.
Board Vice Chair Kathy Kleinlein called the question.
Announcements/Comments
33. ANNOUNCEMENTS/COMMENTSDescription
N/A
Recommendation
N/A
Minutes: School Board Attorney Art Hardy asked the Board for guidance that had to do with the follow up from the last conversation at the last Board meeting on the local vendor preference issue. The Board voted to advertise a rule change which has as part of it the definition of local for vendors. If the Board is comfortable with what was advertised, then nothing else needs to be done, but if the Board wants to tweak it in some way based on the feed back the Board has received, this can be done. The Board will discuss at the October Monthly Work Session.
Adjournment
34. ADJOURNMENTDescription
N/A
Recommendation
N/A
Minutes:The Chair adjourned the Board meeting at 7:38 p.m.
We certify that the foregoing minutes are a true account of the regular Board meeting held on October 2, 2007, and approved at the regular Board meeting on October 16, 2007.
